File Expenses
We help you File Expenses ... Wherever you get a Receipt.
Quickly, Easily, Intuitively, Around the Clock, Around the World, in Any Currency
We simplify and streamline the process, removing the hassle you experience submitting expense reports, to claim your expenses and we give you a totally mobile solution with our latest update.
We deliver a transparent approval process for those who have to approve these expense reports and we keep everybody informed along the way. With File Expenses, Expense Reports really are ... a piece of cake!
Using a mobile device such as a smartphone or tablet and our File Expenses App, you can access your account; take a photograph of a receipt with our QuickSnap function; add some information (a little if you are in a hurry or more detailed if you have a moment); add this expense claim to an expense report which you can also create (in fact, you can create multiple reports for your business needs) and submit to your online account.
This online account is the meeting place for our Submitters and their Approvers. We link each, keep each informed on progress as expense reports are submitted and approved and also provide information on payment status.
Now, in addition, you can also create full expense claims directly on our app, add a reason for a claim and submit to your approver wherever you get a receipt. Totally mobile expense reporting.
We have added expense categories and GL Codes and link your expenses directly to your payroll and accounting software with easily integrated files.
You can now claim expenses anywhere and in any currency with ECB or company FX rates or just use the currency value and we will convert to your home currency at the actual rate you received.
If you are self-employed, a contractor or freelance, you can create expense claims, add to either an expense report and submit to your online account. Here you can build out an expense claim or an invoice, add billable time, tax id and any description required before submitting your invoice or expense claim to your client.
All our users (submitters, approvers and administrators) and our organisations (professionals, small and medium enterprise and corporate) move freely within the FileExpenses ecosystem. They have access to Policies/Rulesets which guide the submission of expenses; wonderful analytics to keep an eye on what is happening, what the spend is and on ensuring compliance; allocation to cost centres; VAT and Sales Tax analysis; and much more.
The benefits for companies are endless: a fully Customisable solution; Compliance with company expense policies; Easy to use expense management system; Automated expenses approvals system; Audit ready electronic receipts & expenses; Expense cost reduction, expense spending limits; Cloud, mobile expense processing & approval; Reduced expense reports creation & approval times; Corporate expense card integration; Visibility into expense spending data; Automated & faster expenses processing & payment; Exception & non-compliance reporting and Increased workforce efficiency & budget savings.
As a business administrator, you can Group users; create policies by group; add accounting codes; add category and sub-category expenses linked to codes; create a journal; export data with receipt copies for local storage and set access levels. As Administrator or Admin user you can assign submitters to approvers; delegate to approvers during absences; assign a Finance Admin; create a payroll ready file for payment and you have access to our full suite of data analytics.
For those of you in Ireland, the United Kingdom and the United States: we have localised our systems to include the local revenue requirements and you can opt to use these or our general systems. This app works directly with each localised version of FileExpenses.
Our ecosystem is built just for you, the benefits are awesome.
Go on, you know you want to!
FILE EXPENSES ... WHEREVER YOU GET A RECEIPT!